![]() ![]() The XLSB file format tends to open and save much faster.This will ensure that the excel file size is reduced. If the option is not selected, the PivotTable must be refreshed manually, leading to a Pivot Cache. Step 5 – NowNow, select the option for “Refresh data when opening the file” this will ensure that the pivot is refreshed as soon as the Excel file is opened.Step 4 – Select the checkbox for “Save source data with file.” This option will not create any Pivot Cache and can reduce the Excel file size.Step 3 – Next, a dialog box may appear.Step 2 – Now, click on the Pivot “Options” dropdown followed by options.This tab appears only when the pivot table in the excel file is selected. It can summarize, sort, group, and reorganize data, as well as execute other complex calculations on it. Step 1 – Select the “PivotTable Analyze” tab in the pivot table Pivot Table A Pivot Table is an Excel tool that allows you to extract data in a preferred format (dashboard/reports) from large data sets contained within a worksheet.This method is essential when we have too many pictures contained in the workbook or worksheet, which drives to increase the size of the Excel file. The next approach is to compress the image into an excel file to reduce the workbook size. It would convert the selected formulas into values, enabling us to reduce the file and make the spreadsheet lighter. They can be found in the developer's tab's insert section. Select the radio button Radio Button In Excel, radio buttons or options buttons record a user's input. Step 6 – Else, we can use a shortcut key CTRL+ALT+V, then a dialog box will appear as below.Step 5 – Now, select “Values” once the dropdown appears when clicked on “Paste.” Then click on “Paste Values.”.Next, go to the “Home” tab and click on “Paste.” Step 4 – Now, all the cells containing formulas have been selected.Step 3 – This will open up another dialog box as shown below, then click on the “Radio” button for “Formulas” and click on “OK.”.Step 2 – Now, press the “F5” key, and the pop-up dialog box will appear.Step 1 – Open the Excel file, and select the entire worksheet or the number of columns to be converted from formulas to values.Below is the list of steps that one can use to understand the methodology. The next approach we can use to reduce the Excel file size is to convert unnecessary formulas into values. #2 – Convert Unnecessary Formulas to Values
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